•         Prepare Master Supply Agreements, NDAs, amendments, letters of intent, tooling agreements and side letters from approved corporate templates.

•         Populate and validate deal-specific terms before circulation – legal entity details, initial term and renewal periods, forecast horizon and flexibility band, payment terms, warranty period, and product and price schedules under Attachment A.

•         Review supplier mark-ups clause by clause against the approved template and produce a deviation sheet setting out each change, its commercial and risk impact, and a recommended position (accept / negotiate / reject).

•         Route deviations through the correct approval path and escalate non-standard positions to Group Legal with a clear summary rather than forwarding the full redline.

•         Participate in commercial negotiations to explain clause consequences to buyers and suppliers in plain language.

•         Maintain the clause library and agreed fallback positions for recurring negotiation points.

2. Contract Lifecycle and Repository Management (~20%)

•         Own the contract repository for the division – executed originals, attachments, amendments, signature authority evidence and supplier correspondence.

•         Maintain a live obligation and milestone calendar, including the six-month non-renewal notice deadline before the end of the initial term or any renewal year.

•         Track expiries, auto-renewals, price validity periods and open amendments, and trigger review cycles 9 to 12 months ahead of expiry so commercial teams retain negotiating room.

•         Manage the signature and execution workflow end to end, including Delegation of Authority checks, e-signature routing and post-signature filing.

•         Maintain a contract coverage map by supplier, plant, brand (Uniflair / Motivair / ICF), agreement type and expiry date.

3. Post-Signature Compliance Monitoring (~25%)

Convert each MSA attachment into a tracked checklist per supplier and pursue the required evidence:

•         Attachment C – Insurance: collect and diarise certificates of insurance at signature and 30 days before each renewal; verify coverage against contractual minimums and flag lapses.

•         Attachment D – Tooling: maintain the tooling register covering what is deposited with which supplier, ownership marking, condition, and return or transfer on exit.

•         Attachment E – Non-Disclosure: track NDA coverage, effective dates and survival periods across the supplier base.

•         Attachment F – Business Continuity: collect and diarise annual business continuity and contingency plan refreshes.

•         Attachment G – Environmental: track declarations and substance compliance evidence (REACH, RoHS, conflict minerals, restricted substances) and close gaps with suppliers and the sustainability team.

•         Attachment H / Clause 20 – Cybersecurity: track supplier attestations, vulnerability management evidence, security patch and end-of-life commitments and the incident notification obligation; coordinate with the cybersecurity team on assessments and audit rights.

•         Clause 19 – Export Control and Sanctions: support denied-party and sanctions screening, obtain export classification information from suppliers within the contractual response window, and escalate red flags to Trade Compliance.

•         Clause 21 – Data: track data access and personal data processing commitments and coordinate with the privacy team where processing terms are required.

•         Publish a monthly compliance dashboard showing documents outstanding, ageing, supplier-by-supplier status and escalations required.

4. Claims, Warranty and Dispute Support (~15%)

•         Support warranty claims under the 24-month defect warranty – assemble the factual record, confirm the claim falls within the warranty period and scope, and track Return Material Authorisation issuance, replacement timelines and cost recovery.

•         Manage the debit note and credit note cycle, including the 45-day supplier challenge window, and escalate before contractual rights lapse.

•         Draft contractual notices – breach and 30-day cure notices, non-renewal notices and termination notices – and ensure they are served by the method and to the addresses required by the notices clause.

•         Support recovery of supplier-caused costs (rework, sorting, quality wall, premium freight, line stoppage) with a documented contractual basis.

•         Handle first-level intellectual property infringement notifications to suppliers and transfer the file to Group Legal for the indemnity and defence process.

•         Prepare briefing files for Group Legal and external counsel where disputes escalate to mediation or litigation.

5. Governance, Training and Continuous Improvement (~5%)

•         Run a quarterly contract governance review with the procurement leadership team.

•         Train buyers and Category Managers on the obligations the MSA creates for both parties and on when to involve Legal.

•         Identify template gaps and propose improvements to Group Legal, including clauses that are silent, internally inconsistent across attachments or no longer reflect how the division buys.

•         Maintain a lessons-learned log from claims and disputes and feed it back into the clause library.

QUALIFICATIONS

Education

•         LL.B. (3-year or 5-year integrated) from a recognised university.

Experience – Essential

•         2 to 4 years in commercial contracting, gained in an in-house legal or contract management team at a manufacturing, engineering, EPC, automotive or industrial company, or in the corporate and commercial practice of a law firm advising such clients.

•         Demonstrated hands-on drafting and redlining of supply agreements, NDAs, purchase terms or service agreements – not review of finished documents alone.

•         Working knowledge of the Indian Contract Act 1872 and the Sale of Goods Act 1930, and of the fundamentals of limitation, indemnity, warranty and termination.

•         Strong written English, with the ability to reduce a 60-page agreement to a one-page risk note for a non-legal audience.

•         Proficiency in Excel, SharePoint and document management tools, with the ability to build and maintain trackers independently.

Experience – Preferred

•         Exposure to cross-border contracts governed by foreign law (French, English or New York law) and to international arbitration or foreign-court dispute clauses.

•         Familiarity with Incoterms, letters of credit, and logistics and title / risk-of-loss terms.

•         Exposure to export control and sanctions screening, or to supplier cybersecurity and data protection clauses.

•         Experience with a contract lifecycle management platform (Icertis, Ariba Contracts, DocuSign CLM, Coupa or equivalent).

•         Experience supporting a multi-plant or multi-country procurement organisation.

Competencies

•         Detail discipline. Notice periods, cure periods and challenge windows are date-driven; a single missed date carries real cost.

•         Commercial judgement. Distinguishes clauses that create genuine exposure from those that are merely non-standard, and does not block deals over cosmetic points.

•         Follow-through. A significant part of the role is pursuing suppliers for insurance certificates, continuity plans and declarations until they are received.

•         Plain-language communication. Explains legal consequences to buyers, plant teams and suppliers across five countries and several first languages.

•         Escalation instinct. Recognises the limits of the role and raises issues to Group Legal early rather than improvising.

•         Independence. Runs the contract calendar and compliance dashboard without day-to-day supervision.