1. Job Details:
a. Title : Executive Assistant cum Secretarial Assistant (to Head - Corporate Affairs & Public Policy)
b. Department : Corporate Affairs & Public Policy
c. Job Location : Delhi
2. About us:
JSW Motors India, established in 2019, is shaping a new chapter in the nation's automotive landscape. Strengthened by JSW's vision for innovation and sustainability, the company is committed to delivering vehicles that unite advanced technology, intelligent design and modern mobility solutions. With a customer-first approach and a focus on building cleaner, smarter and more connected driving experiences, JSW Motors is setting fresh benchmarks in style, performance and sustainability, whilst reimagining the future of mobility for India.
3. The Role: This role is a detail-oriented and highly organized professional responsible for providing comprehensive executive, administrative, and secretarial support to the Head - Corporate Affairs & Public Policy. The individual will manage calendar and stakeholder coordination, business research, executive briefings, presentation development, travel management, and document governance, while ensuring confidentiality and operational excellence at all times.
4. Compensation: Compensation for this role will be aligned with the candidate's level of experience and industry standards.
5. Key Responsibilities:
a. Calendar & Appointment Management: Manage the daily calendar, appointments, meetings, reviews, and official commitments of the Head - Corporate Affairs & Public Policy.
b. Research & Analysis: Conduct research on policy developments, government regulations, industry trends, public affairs matters, and strategic business topics.
c. Executive Briefings & Documentation: Prepare executive briefing notes, background papers, meeting dossiers, speaking points, and analytical summaries for leadership interactions.
d. Presentation & Reporting: Develop high-quality PowerPoint presentations, management reports, dashboards, and communication material for internal and external stakeholders.
e. Stakeholder Coordination: Coordinate with ministries, government authorities, industry bodies, external consultants, business partners, and regulatory agencies.
f. International Liaison: Facilitate documentation and communication related to embassy interactions, including coordination with the Chinese Embassy and other international stakeholders as required.
g. Quality Review: Review presentations, reports, policy documents, agreements, correspondence, and submissions for accuracy, completeness, and alignment before circulation.
h. Travel Management: Arrange and manage domestic and international travel, including flight bookings, accommodation, visa processing, itineraries, and logistics.
i. Meeting Governance: Organize leadership meetings, prepare agendas, record Minutes of Meeting (MoM), and track action items for timely closure.
j. Correspondence Drafting: Draft professional correspondence, letters, emails, meeting notes, and official communication on behalf of the function head.
k. Documentation & Records: Maintain confidential records, trackers, stakeholder databases, and documentation related to corporate affairs and public policy initiatives.
l. Cross-Functional Coordination: Support effective coordination across internal functions and external stakeholders to ensure smooth execution of key assignments and engagements.
6. Required Qualifications & Skills:
a. Education: i. MBA (Preferred) , Bachelor's degree in Engineering, Commerce, Management, or a related discipline.
b. Experience: i. 3-5 years of experience as an Executive Assistant, Secretarial Assistant, or Executive Coordinator supporting senior leadership.
c. Technical Skills: i. Excellent proficiency in PowerPoint, Excel, Word, and business communication.
7. Soft Skills:
● Strong research, analytical, presentation, and stakeholder management skills.
● Ability to manage multiple priorities with high attention to detail and confidentiality.
● Excellent written and verbal communication skills.
● Hands-on, solution-oriented, and highly organized mindset.