JOB DESCRIPTION

1. Job Details

Job Title: Executive Assistant to Head of Engineering
Department: Engineering
Job Location: Mumbai

2. About Us

JSW Motors India, established in 2019, is shaping a new chapter in the nation's automotive landscape.

Strengthened by JSW's vision for innovation and sustainability, the company is committed to delivering vehicles that unite advanced technology, intelligent design, and modern mobility solutions.

With a customer-first approach and a focus on building cleaner, smarter, and more connected driving experiences, JSW Motors is setting fresh benchmarks in style, performance, and sustainability, while reimagining the future of mobility for India.

3. The Role

This role is for a detail-oriented and highly organized professional responsible for providing comprehensive executive and administrative support to the Head of Engineering.

The individual will manage the calendar, coordinate day-to-day activities, and ensure the smooth functioning of the Head of Engineering's office while maintaining a high degree of confidentiality, professionalism, and operational excellence.

4. Compensation

Compensation for this role will be aligned with the candidate's level of experience and prevailing industry standards.

5. Key Responsibilities

A. Calendar Management

• Manage the daily calendar, appointments, meetings, reviews, and official commitments of the Head of Engineering.

• Ensure optimal prioritization and effective utilization of the Head of Engineering's time.

B. Day-to-Day Activities Coordination

• Coordinate day-to-day activities and operational requirements of the Head of Engineering's office.

• Ensure smooth and timely execution of assigned activities.

C. Meeting Coordination

• Schedule, organize, and facilitate meetings.

• Prepare meeting agendas and record minutes.

• Track action items and ensure timely closure.

D. Stakeholder Coordination

• Liaise with internal teams, cross-functional stakeholders, and external parties on behalf of the Head of Engineering.

• Ensure effective communication and coordination across stakeholders.

E. Documentation & Reporting

• Prepare presentations, reports, trackers, and communication materials as required.

• Ensure accuracy and timely circulation of relevant documents.

F. Travel Management

• Arrange and manage domestic and international travel.

• Coordinate flight bookings, accommodation, itineraries, and other travel requirements.

G. Correspondence Management

• Draft and manage professional correspondence, emails, and official communications on behalf of the function head.

• Ensure timely and professional communication with internal and external stakeholders.

H. Confidentiality & Records

• Maintain confidential records, trackers, and documentation with a high degree of discretion.

• Handle sensitive information professionally and ensure appropriate confidentiality at all times.

6. Required Qualifications & Skills

A. Education

• MBA/PGDM from a reputed/top-tier B-school is preferred.

B. Experience

• 3–4 years of experience as an Executive Assistant or in a similar role supporting senior leadership.

C. Technical Skills

• Excellent proficiency in MS Office Suite, including:

  • MS Excel

  • MS Word

  • MS PowerPoint

• Proficiency in calendar management tools and scheduling platforms.

7. Soft Skills

• Strong organizational and time-management skills.

• Excellent written and verbal communication skills.

• Ability to manage multiple priorities effectively.

• High attention to detail and confidentiality.

• Hands-on, proactive, and solution-oriented mindset.

• Strong stakeholder management and coordination skills.

• Professional and mature approach while interaction.