Job Description: Assistant Manager – Administration & Facilities

Skill Development Business

Location: Noida / Hajipur, Bihar
Experience: 5–7 years
Reporting To: Head – Administration / Skill Business Head

Role Purpose

To manage administration, facilities and infrastructure across skill-development projects, training centres, residential facilities and offices, ensuring operational readiness, learner comfort, compliance and cost efficiency.

Key Responsibilities

·        Manage administration and facility operations of training centres, project offices, hostels and residential academies.

·        Ensure timely centre readiness, including classrooms, labs, furniture, IT equipment, power backup, internet, signage and basic amenities.

·        Manage housekeeping, security, transport, catering, accommodation, maintenance and utility services.

·        Coordinate infrastructure setup, relocation and closure of training centres as per project timelines.

·        Manage vendors, quotations, negotiations, work orders, billing verification and service-level performance.

·        Maintain fixed-asset records and conduct periodic physical verification of equipment, tools, furniture and project assets.

·        Ensure learner and staff accommodation, food, hygiene, safety and grievance resolution at residential centres.

·        Monitor administration budgets and drive cost optimisation without compromising quality or project delivery.

·        Ensure fire safety, workplace safety, statutory licences, insurance and project-specific compliance.

·        Support audits and inspections by clients, government departments, Sector Skill Councils and funding agencies.

·        Coordinate employee and learner travel, local transportation, events, assessments and project visits.

·        Maintain administration MIS, expense trackers, maintenance schedules, asset registers and vendor documentation.

·        Work closely with Operations, HR, Finance, Procurement, IT and Quality teams for seamless project execution.

·        Undertake regular travel to training centres and project locations.

Candidate Profile

·        Graduate in any discipline; MBA/PGDM in Administration or Operations will be preferred.

·        5–7 years of experience in administration and facility management.

·        Experience in skill development, education, training centres, residential campuses or multi-location projects will be preferred.

·        Strong knowledge of vendor management, budgeting, procurement, asset control and facility compliance.

·        Strong negotiation, coordination, documentation and problem-solving skills.

·        Proficiency in MS Excel, MIS reporting and digital administration systems.

Preferred Attributes

A hands-on, disciplined and cost-conscious professional capable of ensuring training-centre readiness, learner comfort, asset accountability and uninterrupted project operations.