Job Description – On-Ground Hiring & Administrative Executive

Position Title- On-Ground Hiring & Administrative Executive

Location

Noida / Greater Noida

Department

Recruitment / Operations

Salary range – 25-30K

Experience – 1-2 Years

Job Purpose

The Candidate will be responsible for managing on-ground candidate sourcing, mobilization, accommodation support, joining coordination, and documentation for candidates joining from outstation locations as well as nearby areas.

Key Responsibilities

1. Candidate Sourcing & Mobilization

• Source candidates from nearby industrial areas, companies, local references, and other available channels.
• Mobilize suitable candidates for available job requirements and ensure they report for joining as per the scheduled date.
• Coordinate with the sourcing team to understand daily/weekly manpower requirements.
• Maintain a pipeline of candidates for ongoing and upcoming requirements.
• Ensure candidates are properly briefed about job profile, salary, working conditions, location, shift, accommodation, and other relevant terms before joining.

2. Accommodation Management

• Arrange accommodation/PG/hostel facilities for outstation candidates coming to Noida/Greater Noida for joining.
• Identify and develop a network of reliable PGs, hostels and accommodation providers near client locations.
• Negotiate Rent and ensure reasonable accommodation options are available for candidates.
• Maintain an updated database of available PG’s, rental charges, facilities, distance from client location, and contact details.

3. Candidate Joining & DOJO Coordination

• Accompany candidates to the client location/DOJO for joining and onboarding wherever a dedicated supervisor is not available.
• Ensure candidates reach the location on time and complete the required joining formalities.
• Coordinate with the client/DOJO team regarding candidate attendance, documentation, induction and joining status.
• Resolve basic on-ground issues faced by candidates during the joining process.
• Ensure no candidate is lost due to lack of coordination or joining support.

4. Candidate Documentation & E-Joining

• Collect and verify required candidate documents as per the defined checklist.
• Coordinate with the Central Team for offer creation and E-Joining.
• Share candidate documents and required information with the Central Team within defined timelines.
• Follow up with candidates to complete pending E-Joining/formalities.

5. Candidate Engagement & Retention

• Maintain regular communication with candidates from sourcing until joining.
• Address basic candidate queries related to job, accommodation, joining and documentation.
• Follow up with newly joined candidates to ensure they report to work and remain engaged.
• Identify reasons for candidate dropouts/backouts and report them to the concerned team.
• Share daily/weekly status reports with the reporting manager.
• Maintain proper records of accommodation providers and candidate movement.

Role Summary

Source - Mobilize - Arrange Accommodation - Coordinate Joining/DOJO - Complete Documentation - Offer - E-Joining - Follow-up

The candidate will be responsible for ensuring that candidates are successfully mobilized, accommodated where required, taken through the joining process, and handed over to the Central Team for completion of Offer and E-Joining formalities.