Manager - HR & Administration

Experience Level: Mid -level (8 to 12 years)

CTC: 9 to 12 LPA

Role Purpose

To lead end-to-end HR and administrative operations for the plant — covering manpower planning, recruitment, statutory compliance, industrial relations, employee welfare, administration and facility management — ensuring a compliant, productive, and safe working environment for shop-floor and office staff alike.

Key Responsibilities

Manpower Planning & Recruitment

·       Plan manpower requirements in coordination with Production, PPC, and Quality departments based on order book and shop-floor workload.

·       Manage end-to-end recruitment for staff, supervisors, and skilled/semi-skilled workmen (welders, fitters, fabricators, machine operators, blaster/painter and helpers).

·       Coordinate with contractors/labour agencies for contract workforce and ensure adequate manpower availability for each work order.

·       Maintain manpower budgeting and headcount tracking (on-roll vs. contract).

·       Coordinate induction training for new joinees (especially shop-floor safety induction).

Statutory & Labour Law Compliance

·       Ensure compliance with the Factories Act, Contract Labour (Regulation & Abolition) Act, PF, ESI, Bonus Act, Gratuity Act, Minimum Wages Act, and other applicable labour legislations.

·       Liaise with government authorities (Labour Office, PF/ESI departments, Factory Inspector) for inspections, renewals, and statutory filings.

·       Maintain statutory registers, licenses (Factory License, Contract Labour License), and ensure timely renewals.

·       Handle audits (internal, customer, and third-party) related to HR/labour compliance.

Industrial Relations & Employee Relations

·       Manage day-to-day industrial relations with workmen and contract labour; handle grievances and disciplinary matters.

·       Liaise with worker representatives/unions (if applicable) and maintain harmonious labour relations.

·       Conduct disciplinary enquiries and ensure adherence to standing orders/company policies.

·       Support conflict resolution between shop floor supervisors and workmen.

Payroll & Compensation

·       Oversee attendance, leave management, and payroll processing for on-roll employees and coordination of contract labour wage payments.

·       Ensure hours/man-days booked against work orders are captured accurately for costing (coordination with Production/PPC).

·       Administer compensation structure, increments, and statutory benefits (PF, ESI, bonus, gratuity).

Employee Welfare & Engagement

·       Implement welfare measures — canteen, transport, uniforms, safety gear, first aid, rest rooms — as per Factories Act requirements.

·       Drive employee engagement initiatives, festival celebrations, and grievance redressal mechanisms.

·       Support implementation of 5S and EHS culture in coordination with Production and Safety teams.

Administration & Facility Management

·       Oversee general administration — housekeeping, security, transport, guest house, canteen, and vendor management for admin services.

·       Manage office and plant infrastructure upkeep, AMC contracts, and vendor negotiations for admin services.

·       Ensure smooth functioning of front office, travel/logistics arrangements, and visitor management.

·       Manage company assets, ID cards, access control, and safety equipment issuance.

HR Systems, MIS & Documentation

·       Maintain HR MIS — headcount, attrition, absenteeism, manpower cost reports — and report to management periodically.

·       Maintain personnel files, employment records, and ensure documentation is audit-ready.

·       Drive digitization of HR processes (attendance, leave, payroll systems) where applicable.

Key Skills & Competencies

·       Strong knowledge of labour laws applicable to factories/manufacturing (Factories Act, CLRA, PF/ESI, etc.)

·       Experience managing blue-collar workforce and contract labour in a fabrication/heavy engineering/manufacturing environment

·       Strong industrial relations and grievance-handling skills

·       Payroll and compliance software proficiency (SAP HR / any HRMS)

·       Good communication skills — able to interface with workmen, supervisors, contractors, and government officials

·       Process orientation with attention to statutory documentation and audits

Qualifications & Experience

·       Education: MBA/PGDM in HR or equivalent; Bachelor's degree in any discipline (Diploma/BE acceptable with relevant HR certification)

·       Experience: 8–12 years in HR & Administration, with at least 4+ years in a manufacturing/fabrication/heavy engineering plant environment

·       Preferred: Prior experience handling contract labour compliance in a factory setup; exposure to welding/fabrication/structural steel industry preferred