Key Responsibilities: Office & Facility Management
Oversee day-to-day office operations including housekeeping, pantry, security, and maintenance of office infrastructure.
Ensure the facility is clean, functional, and compliant with company standards and safety norms.
Liaise with building management and facility teams for timely resolution of infrastructure issues.
Manage office assets, maintain asset registers, and coordinate periodic audits. Vendor & Contract Management
Identify, onboard, and manage vendors for office supplies, AMCs, facility services, and other administrative requirements.
Negotiate contracts and service level agreements with vendors to ensure cost efficiency and quality service delivery.
Process vendor invoices, track payments, and maintain updated vendor records and contracts. Travel & Logistics Coordination
Manage employee travel arrangements including hotel bookings, cab services, and flight tickets as per company policy.
Maintain travel MIS and ensure timely submission and processing of travel expense claims.
Coordinate logistics for inter-office courier, document dispatch, and mail management. Documentation & Compliance
Maintain and organize all administrative records, agreements, licenses, and statutory documents.
Support in renewal of office licenses, insurance policies, and other compliance-related documentation.
Assist in preparation of purchase orders, MIS reports, and administrative dashboards. Event & Meeting Coordination
Coordinate internal meetings, town halls, trainings, and corporate events including logistics and venue arrangements.
Manage conference room bookings, AV setup, and hospitality arrangements for guests and senior management.
General Administration
Handle procurement of office stationery, pantry supplies, and other consumables within approved budgets.
Support onboarding of new employees with workstation setup, ID cards, access cards, and welcome kits.
Coordinate with IT, HR, and Finance teams for smooth cross-functional administrative support