Job Profile
Executive Assistant to M.D.
· Calendar Management: Effectively managing the MD’s schedule, including arranging appointments, meetings, and travel plans. This involves coordinating with internal and external persons to ensure optimal use of the MD’s time.
· Communication Handling: Acting as a primary point of contact between the MD and internal/external parties. This includes screening and managing emails, calls, and other forms of communication, responding on behalf of the MD when necessary.
· Information Management: Handling confidential information with discretion and maintaining organized records. This may involve preparing reports, presentations, and documentation for the MD.
· Meeting Coordination: Planning and organizing meetings, including preparing agendas, taking minutes, and ensuring follow-up actions are communicated and executed.
· Travel Arrangements: Coordinating domestic and international travel logistics for the MD, including transportation, accommodation, and itinerary planning.
· Project Support: Assisting the MD in various projects by conducting research, compiling data, and providing administrative support to ensure project milestones are met.
· Relationship Management: Building and maintaining positive relationships with key persons/parties, both internally and externally. This involves effective communication and representing the MD professionally.
· Problem Solving: Addressing day-to-day challenges and solving problems independently or by consulting with the MD when necessary.
· Event Planning: Organizing and coordinating company events, conferences, or other functions that involve the MD’s participation.