JOB PURPOSE:
This role is dedicated to the meticulous management and organization of documents across diverse ongoing projects, encompassing the verification, organization, and secure handling of critical documents, ensuring compliance, efficient access, and streamlined workflows.
KEY RESPONSIBILITIES:
1. Document Verification: To guarantee the reliability and compliance of documents, the role involves thoroughly reviewing incoming documents, validating their authenticity, and confirming that they align with company policies and standards.
2. Document Organization: The executive is responsible for creating and managing an efficient document filing and storage system. This includes categorizing documents for easy retrieval, labeling them appropriately, and implementing best practices for organization and maintenance.
3. Document Management: Managing the lifecycle of documents involves overseeing their archiving, retention, and eventual disposal. It also entails monitoring document access and security to safeguard sensitive information.
4. Reporting and Tracking: To maintain transparency and accountability, the executive generates reports on document status and compliance. They track changes, revisions, and updates to ensure an accurate record of document history.
5. Process Improvement: Identifying opportunities for process improvement is vital for enhancing document-related workflows and reducing inefficiencies. Collaborating with other teams to implement these improvements is part of the role's purpose.