Roles & Responsibilities:
v Invoice Bookings & GRNI postings.
v Knowledge of processing Vendor Payments, Import payments, Employee reimbursements Amex Payments and Cheque or DD payments.
1. Vendor Payments – Invoice bookings against purchases of goods or services and processing the payments through online transfer to vendors as per due date or purchase order.
2. Import Payments – Payment against import of goods or services, and processing payments through bank as per RBI guideline.
3. Employee Reimbursements – Claims processing as per internal travel policy
related to employees travels after submission of original bills to finance.
4. Corporate Card Payments – Payment processing as per internal travel policy, related to employees corporate card transactions after submission of original bills to finance.
5. Cheque & DD Payments – Cheque’s or DD’s will get prepare based on the requirements.
v Tracking and remitting the all the above payments at the stipulated time.
v Getting approvals from the head the departments and processing the payments.
v Preparing the payment advice and sharing the bank advices to all the above payments once payment made.
v Preparing and submitting to the bank related documents like import payment request letter and Export documents.
v Petty cash handling (Physical cash transactions is recording and posting).
v Co-ordinating with Forex team to get Forex cash advances for employees outside travel.
v TDS Filling activities are handling for every quarters and after filling the TDS, downloading and sharing the TDS certificate to the vendors.
v Income tax forms requesting and preparing for outward remittance which comes under RBI guideline.
v Vendor Ledger reconciliation process is prepared and maintained every month.
v Intercompany reconciliation process is prepared and maintained every month.
v Reviewing the profit and loss every month.
v Contracts or agreements are to be maintained properly.
v Preparing and Sending the cash outflow plan of every month to manager.
Audit Related:
v Major supporting while in the time of company audits like (Statutory, TAX, GST, Internal).
v Preparing and extracting the files from SAP and providing the inputs to auditors for audit purposes.
v And supporting with auditors to complete the audit by providing their required queries and samples.
v Internal supporting with other teams in the time of audit.
AR Related:
v Recording and maintaining the PDC cheques received from the customers.
v Accounting the receipt entries into the ERP
v Discussing and deciding about the monthly cash inflow in the AR meeting every month.
v Preparing and sharing the weekly collection of funds reports to the team.
v Tracking the cheque’s date and getting confirmation from the customers to deposits.
v Customer’s cheque is preparing and submitting to the bank for deposits.
v Tracking the payments from our customers, against the returned cheques from the bank.
Month End Related:
v Monthly Journal Vouchers will be preparing and posting.
v Handling and preparing the provisions every month.
v Customs entries clearings, vendor material entries reversal clearings and petty cash entry.
v Supporting for the month end works to the company for the month closure activities.
Preferred Female candidates experienced from Manufacturing Industry is a must